Filling out financial surveys.
Managing budgets and developing budget reports.
Ensuring non-profit status and other administrative paperwork.
Participating in board meetings and communicating with board members when making bigger decisions.
Ensuring appropriate equipment is available for medical clinic.
Placing medications in pharmacy (Pharmacy Coordinator).
Recruiting physicians/PAs/pharmacists for medical clinic.
Head clinic coordinator who organizes schedules for all clinical coordinators.
Overseeing all dental operations during clinic hours.
Sterilizing instruments that are used during clinic.
Scheduling/recruiting dentists to volunteer.
Keeping track of all dental equipment and supplies.
Working closely with dental board members to manage the clinic and discussing future opportunities.
Handling Athena accounts and registration of physicians.
Providing support for Slack and manage channels.
Managing Google Suite (emails, Google Drive, etc.).
Maintaining and updating website.
Human Resources Chair
Scheduling clinical volunteers and interns. Sending out reminders for scheduled volunteers/interns and ensuring there is a functional team available for each shift.
Organizing internship program applications and orientations.
Liaison between clinical volunteers/interns and operations team members.
Public Relations Chair
Overseeing all social media platforms (Facebook, Instagram, LinkedIn, etc.). Posting regularly and providing updates about Halim Clinic.
Responding to emails and website responses in a timely manner.
Outreach for patient and volunteer recruitment and spreading the mission of Halim Clinic.
Sending out a quarterly newsletter.
In addition to the chair responsibilities, all Operations Team members will share the following responsibilities:
Opening and closing clinic.
Managing workflow at the clinic as clinic coordinator.
Learning about the different roles and functions at the clinic and answering questions (technology, finance, pharmacy, dental, HR).
Being present at the clinic and keeping everything organized.
Prophet Muhammad (ﷺ) said; “Let not any of you belittle or look down upon a good deed, even if it be that you smile in the face of your brother. (Muslim)
The Operations Team of Halim Clinic performs all the background activities of the clinic to ensure that our clinic and dental teams provides the best care possible.
If you'd like to join our team please apply via our online form. You will find more information on each of the positions in the application form.
*Please note that the Operations Team consists of a team of volunteers. Thank you!*